Major Obstacles Faced During Office Relocation
Moving your office or home is a daunting task. You have to get rid of all the things you don’t need, pack up all your stuff, and transport it to a new location. It can be very difficult to manage such a demanding task by yourself, so you might consider hiring professional movers like Harry The Mover. In this blog, we’re going to look at what obstacles businesses face when they are moving their office and how you can overcome them!
Seven Major Hindrances Faced During Office Relocation
Many people in the world are looking for ways to relocate their businesses, but many also find that it is difficult because of the major obstacles along the way. Here’s a list of some of the obstacles and what to do about them!
- Transportation
During office relocation, businesses need to ensure that their employees can safely get to and from work. This means that they must plan for a smooth transition in terms of transportation. They may need to provide shuttle services for their employees, or they may need to find a way to get employees to and from work on time. This is one of the main obstacles businesses face while they relocate to a new location.
- Communication
The success of a relocation depends on the effective communication between the old and new offices. A lack of communication can lead to chaos and confusion among employees. Therefore, businesses need to invest in effective communication tools such as video conferencing systems and telephones. Communication is the most important key that can unlock the door of coordination
- Energy & Personnel
Businesses must take steps to reduce the amount of energy that they use during office relocation. This involves finding ways to conserve energy in both the old and new offices. It also means taking steps to prevent any damage that power outages or other emergencies may cause. The success of a relocation depends largely on the quality of the personnel who are hired for the job. Businesses must ensure that they relocate to an area that is convenient for all their offices. Relocating too far from the old office can lead to loss of employees.
- Productivity Declines
Even if your team is five people, it will take at least two days for you to pack, move and unpack everything within your office. There will be productivity loss before, during, and immediately after the move. People will often use weekends to move. This date range can add money to your budget because movers won’t operate on holidays or because there is high demand and the movers have already been booked.
You must plan for productivity loss and adjust your schedule accordingly. You can also allow employees to work remotely from home while the office shifts. It is important to determine how employees can work remotely while maintaining company privacy. This plan should be drafted by your IT professional.
- Space Planning
Space planning is another important step you should take before moving. While you’re at this, plan where the electrical and telephone connections are. Also, plan where you will hang a TV, create a conference area, and where your office files will be kept. Once the move is completed, you will need to create a detailed plan of how the new office will look. You need to plan everything, from choosing furniture to placing water dispensers and microwave ovens.
- Realistic Budget Setting
You can’t do a move in a day, and it’s impossible to do so with a limited budget. You need to plan and budget well if you are preparing for a long-distance move. It is a good idea to get quotes from local vendors. You don’t want 40% of your office equipment to be damaged by manhandling. Compare the features of as many removalists and get quotes before you make a decision. Use coupons and discount vouchers if you can. Each penny saved will go towards the ultimate goal.
- Coordinating
Lack of coordination is another major problem you will face during your move. It is difficult to keep everyone on the same page. It is recommended that you hire a project manager if possible. When you plan the move, keep all of your employees informed. They must know when and how to pack up their desks. If possible, allow them to tour the new location before they arrive. It is important to communicate the date and get your employees involved. Coordination is key to a smooth and trouble-free move.
How To Mitigate Obstacles?
One of the most common obstacles businesses face during an office relocation is the need to find a new office space. Here are some tips on how to mitigate these obstacles:
- Work with a relocation company that specializes in office removals. With their help, you’ll be able to find a perfect space for your business quickly and at a fraction of the cost of hiring an independent consultant.
- Plan your office relocation carefully. Make sure you have an exact idea of what you need and when you need it. This will help to minimize disruptions during your move.
- Bring your own furniture and equipment. This will save you money and time during your move. You can also bring in supplies and equipment from your old office if necessary.
- Minimize the impact of your move on your employees. Make sure you give them as much advance notice as possible so that they can adjust to the new office environment. Also, provide them with instructions on how to take care of important files and documents while you’re away.
With these tips, businesses will be able to move forward with their office relocation without too many complications. And without any extra effect on the productivity of your business, you can make a safe and stress-free relocation.
Conclusion
No matter how smoothly a business relocation goes, there will always be bumps in the road. Employees are invested in their work, so they don’t want to hear about the office move. Inform your employees as soon as possible about the move and keep them informed. Some employees will be happy to participate in the moving process. It will make a move easier for them to feel comfortable. However, the help of professionals and prior planning can help you to relocate easily. Get in touch with us and book a stress-free and damage-free move.