Office Moving Checklist 2020: Your Guide to a Seamless Office Relocation
There are various benefits that you can get by making use of this checklist. Firstly, the office moving checklist helps you plan, schedule, assess and prepare all by yourself. You no longer need to depend on other people or companies for all the assistance and guidance that are needed in the office move. Secondly, this office moving checklist will make you avoid delays and unwanted problems. In short, this is an effective tool that helps you in planning and arranging all the necessary things that are needed in the moving of the office from one place to another.
Make use of the, below-mentioned office moving checklist, to be free from all the tensions, pains, and worries that you may have experienced when you have had to deal with the moving of the office on your own.
Confirm Your Old And New Office-lease Details
Your lease details are very important documents and therefore it is extremely important to confirm them. If you are relocating to another city or state, then you need to check the lease agreement, compare it with the original rental agreement and check whether any of the existing clauses of the previous agreement have been amended. You should check if the new rent charged is in accordance with the new market rental price. If the rent is charged at a higher rate than the existing rate, then either you increase it or get a better deal when you get settled in your new office.
Some people ignore the fine print because they think that the document is only for information. This is actually a grave mistake. If you ignore this part entirely, then you might be in for some big surprises when you try to get a new lease in the future!
Motivate The Team
Seamless office relocation motivates the team to move! A reputable and reliable office senior is one that can help your company achieve its growth goals, while improving efficiency at the same time.
In the event that a company is unable to handle the relocation on their own, they should have a contingency plan in place in case things take a turn for the worst. The plan should be discussed within the context of the office relocation and the types of nuances it serves. This will allow each of the employees to know exactly what they can expect. This may mean making changes along the way, but if this is done carefully and rationally, it should be able to avoid legal problems, misunderstandings, delays and wasted time for all concerned. Once you have all of your ducks in a row, moving the operation over to a new location should be as simple as moving a file from one part of the building to another. As long as you have covered your bases and prepared for whatever happens, your employees will be happy and your customers will be satisfied.
Determine A Budget
There are different options when considering the expenses for your move and one of which is deciding on a budget. A good thing to do is to first look at your finances and work out an average cost per hour of work. Then, you should divide that by 6 hours or one full day so that you know the approximate amount of money you will be spending during your move. That way, you can then calculate your projected budget of money for the next months’ so you know where to trim down.
Consider your resources-know your tools and resources. It is essential that you know how much everything would cost before you start doing any negotiations or inquiries with a moving company. If you want, you can simply tell them your budget so they will be aware of what their best offer will be. In fact, some people opt to tell the moving company their estimated budget for the first time they meet them so they can give them an idea about the estimate. Remember, being transparent is always better than being secretive.
Calling The Moving Company
Calling a professional mover to help with your seamless transition from one office to another is probably the best decision you can make for your business.
In order to make sure that you and your employees are completely satisfied with the results of your office relocation process, you will need to choose a professional relocation service with extensive experience in the field. This will ensure that all aspects of your move are handled efficiently, leaving you more time to get back to work.
Professional movers know the ins and outs of the entire office relocation process, including the paperwork involved, and can save you both time and money.
1. Easy Office Relocation
Know just how easy it is to move your office to a new location. Depending on which company you choose, they can do everything from pack up your equipment and move it yourself, or let a trained employee do the job. Regardless, of who does it, having a reliable and trustworthy team by your side can mean the difference between a smoothly run transition and a frustrating ordeal.
2. More Time For Work
A typical office relocation is stressful enough on its own, but when you have to take all of your employees offsite to their new offices, it takes more time for everyone. Not only is this inconvenient for your employees, but it is bad for business as most of your time will be taken up with loading and unloading trucks. A professional company will make the move easy for everyone involved, ensuring that your business runs like normal even after an office relocation. You will get all of your staff to their new workplace locations in one piece of equipment and won’t have to worry about long lines at the checkout. It is time to sit back and relax now that your office relocation process has been made easy.
Appoint A Moving Coordinator
You can appoint any licensed professional mover in your area to assist in the transfer of your office equipment and furniture from one location to another. Professionals like packers, movers, and transfer specialists are specially trained to handle the move of your office equipment and furniture safely. They ensure that all of your items reach the new location without any damage, and in one piece.
Appointing a professional relocation company to move your office furniture and other items is an important step in the entire relocation process.
Appoint a moving coordinator to help you with your office relocation. Whether you just need a few office chairs moved from one location to another, or a whole bunch of office equipment and furniture, look for a professional relocation service.
You will save time, money, and stress when you look for a professional moving company to help you with your office relocation.
Just Before Your Office Move
Once you have a full inventory of what needs to be moved, it is time to divide up space and arrange items according to where they are. Write a description of what each item is, including any special considerations like breakable items, fragile, etc. On a side note, you can now prepare for any special needs you may have, such as an extra chair for a child or pet. You should also know the correct size cartons and tape measures to use for all your packaging.
It is also time to start contacting companies to either rent or buy moving supplies. Most movers will want to see some proof of your insurance policy, so send a copy over to them. Any company you choose should be insured against damages. Insurance is a must and it’s highly recommended to get two quotes from different companies. This way you can compare them and decide which one will be cheaper.
Finally, do not wait until the last minute! Office moving can be extremely stressful and time consuming. If you are unsure about whether you can complete a certain task, then you definitely should not do it. Being prepared and following a checklist will help you and give you peace of mind.
2. Moving day
An easy way to plan the move of your office is with a list detailing all items that are needed for the move, together with their respective locations.
After creating the list, it is important to create a copy for yourself, so that you will be able to refer back to it anytime you need. It is important to place all the mover’s contact information in a safe place such as in a fire-proof box or file cabinet.
When the day of the move arrives,
- You will go to your office and set up the boxes.
- You must then leave for the destination on the designated day.
- Ensure that you have someone who can meet you at the new office location
- There should be someone to guide you and help you unpack everything on moving day.
It is important to have someone with you at the new location to ensure that the movers take proper care of your belongings on moving day. Make sure that the company uses big vehicles for the huge load. At least a week before the moving day, you will need to take all the items from your office to the new location.
When the movers arrive, they will unload all your belongings into the truck, fill up the container, and then return it to you. An office moving checklist – moving day is therefore important to ensure that everything goes on smoothly and without any hiccups!
3. Post-moving day
The most important part of an office move is the post moving day. All the moving boxes, documents and equipment need to be organized in a way that makes it easy for the movers to find what they are looking for and that makes it easy to get it all back when they are packing up again.
You do not want to spend your entire afternoon running around trying to find something or forgetting to look for something when it is time to unpack everything for the movers.
You should know where your furniture is located within the rooms that you are packing and unpacking.
On this day you can also try to locate any additional items that you think you might need while you are on your trip or while at the new location.
Then, on the day of the move, allow the movers to start loading up your boxes and unloading them at the new location.
There are many different elements to a successful seamless office relocation.
First of all, you want to make sure that your office space is ready for the move.
You should have a contract with the movers that gives them permission to pack up your furniture and take it with them.
The next step is the most important one, and that is making sure that everything you own has to go with you. This can be difficult, as we all have things that we do not really need any more, but if you do not have a place for everything, then it might be worth considering donating or selling some of your stuff. There are several places that you can put your items, but if you really need to have a lot of stuff, then there are a couple of options for you.
The following option is storage facilities. Most places have boxes for rent, and this can help you keep track of what you have. If you are renting a storage unit, you might also want to look into putting everything in that unit that you do not need immediately into storage, as you never know when you might have the need for more.
The last step is to plan the route that you will be taking with your belongings. I decided to hire a moving company, and they suggested that I use either a truck, a stairlift, or even a car, so that the van that I would use would have a space for my computer, printer, and all the other important equipment that I needed to have ready for the move. These are the best steps to take, and they helped me tremendously because I would have been stuck in my office for several days with nothing to do. I recommend these tips if you ever find yourself in a situation where you have to relocate your office.
Have Faith On Us – The Harry The Mover’s Removalist Melbourne Are Always There For U!!
Therefore, you can start saving some money and time by making full use of the office moving checklist and contact the Harry The mover team.
You do not have to waste any amount of money or time on hiring other companies for this very important task. Our 24×7 customer service executives will ensure that you take the shortest time possible for the entire office relocation process.
All in all, you can be rest assured that all the necessary preparations and steps that are involved in relocating the office are well handled and executed smoothly by our well-trained removalist professionals. And you can be sure that all the moving related tasks are taken care of and managed well without any difficulty whatsoever over at Removalist Melbourne.
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